Welcome to the second part of our introductory series to Power Automate, part of the Office 365 suite. This article is intended to guide beginners through the streamlining of their workflows using Power Automate. Para una más comprehensión de poder automático y sus funcionalidades, referamos a la primera parte de nuestro part 1.
This guide focuses on a specific scenario: automatically post to Teams to relevant parties when a document is uploaded or updated in OneDrive. The aim is to automate this communication process so that manual notification becomes redundant.
Vamos illustré o processo con un ejemplo en que un employoeo, referado a persona Pablo, actualizar a materiales de la presentaciones de la empresa de la empresa. It is worth noting that although the example starts from the use of Teams for communication, the process is equivalent for other communication platforms.
Step-by-step Guide: Creating Automated Workflow in Automated Power
Sign in to your Office 365 account: Visit Microsoft365 and navigate to Power Automate.
Initiate a new workflow: Click "+ Create" and select "Automated cloud flow". Name the workflow, for example, “Monitor folder in OneDrive.”
Select Trigger: Search for “Quando un file è modificato (proprietà solo)” using OneDrive as search parameter.
Specify Folder: Specify the folder to watch for changes, including any subfolders. For example, "/presentation material/2024".
Define Action: Search for Teams and select “Post message in a chat or channel”. Configure the following variables:
Sender: Select "User" under "Post As" to identify who on the team made the change.
Target Channel: Decide whether to send the update to a specific channel, chat with Flow bot, or a group chat. For our example, select "group chat".
Formulate the Message: Enter the message text and include the variables "Last modified by" and "name" to clearly show who made the change and what the file name is.
Watch frequency: By default, the check takes place every five minutes, but this can be customized in “Show advanced options”.
Result: With this feed, un aggiornamento automatico a gruppo selecciona quando un file, come "Pablo_Compliq_Press_2024", è aggrado, che tutti i partiti relevante sono informazioni di ultima modificati.
We hope you find it useful and find it exciting to test Power Automate. Please do not hesitate to contact us if you have any questions.
